Top 8 Best Small Business Copy Machines

A copy machine is an important piece of equipment and is essential in any business setting. It is possible that you would never think about how many options there are when it comes to copy machines, because it is so practical and we don’t think about all the different styles and types very often. Below we have listed some of the top copy machines for small businesses, but we also offer a brief buyer’s guide to help you understand more of what is included in the process of buying a copy machine in general.

Buyer’s Guide

There are a few things to keep in mind when you are purchasing the best small business copy machines:


You need to check the differences in speed between the copiers, and how fast each one operates. This speed needs to be incongruent with your business’s needs. Check the copier for the best speeds, which is measured in pages per minute or sometimes copies per minute. On average, we suggest speeds between 30 and 60 ppm. The higher the figure, the quicker the printer will print, which is ideal for large businesses.

Additional features

You need to figure out if you want special features, such as paper handling. Do you want to do that manually, or spend a little more money and get a copier with a paper handling feature? For example, some high-end small copy machines can staple, fold, and hole punch your paper. If you’re willing to increase your budget, you can also opt for a unit with wireless connectivity. If you deal with high-sensitive information, a data encryption capability is a great way for only superiors to access the information.


Check the service and warranty of each company. It is better to pay a little more for a warranty in case anything happens to it within the first few months. To ensure you get peace of mind with your purchase, we also suggest opting for a reputable brand. Some even offer a money-back guarantee if you’re not satisfied with the service you’ve received. 


Figure out a budget before you shop! There’s a huge range in price, depending on the level of features you purchase or the brand you choose. But, there are also operational costs to consider, such as toner, paper, and general maintenance fees. We suggest researching the costs and looking at customer reviews to get insight into the general costs involved.

Hard drive

Another important consideration is the copy machine’s hard drive. If you’ll regularly use your unit, opt for a large hard drive that allows you to store documents electronically. The hard drive is great for large-scale jobs as it allows you to get on with other tasks while you’re waiting for the documents to print.


Refer back to what collateral you’ll print mainly. Will you use the copy machine mainly for blank ink or full-color images? If it’s the former, reduce your budget by disregarding color machines. But if you’ll print in color, take into consideration the dpi, as the higher the rate, the better the quality.

The Top 8 Best Small Business Copy Machines

1. Epson WorkForce WF-7520

Epson WorkForce WF-7520 is the one of the world’s fastest printers and is wireless. This copier is a great money saver, the cost being 40% less than color laser printing would. Copying is made easy with the WorkForce WF-7520, along it being able to fax quickly and efficiently. It gives your photos a professional feel to them and holds up to two hundred and fifty papers inside of the tray so you don’t have to replace it as often as other copiers.

2. HP LaserJet Pro 100 color MFP M175nw

The HP LaserJet Pro 100 color MFP M175nw is a great small and compact copier that produces high quality images. It fits on a desk and can be used with a mobile device very quickly and effectively. Another great feature is its all in one status with automatic document feeder. If you are looking for something very basic, this is a great option for you!

3. HP Laserjet Pro 400

The HP Laserjet Pro 400 provides professional color prints and 2-sided prints as well. You can use it with your smartphone, tablet, laptop, or computer. It has a large touchscreen on the front so you can choose what you’re copying or printing, and it is very easy to set up.

4. Brother Printer MFC8510DN Monochrome Printer with Scanner, Copier and Fax

This is one of the most popular printers and copiers for small businesses because it’s affordable and very easy to use. It offers two-sided printing to save on paper and has a 35 page capacity at the top to make copying easy. It prints and copies at 38ppm and offers mobile printing. It also has a USB port for easily transferring files. It’s very easy to set up with office networks and it has an easy to use interface on the front. A great option, nonetheless, for small business buyers!

5. Brother IntelliFax 2820 Laser Fax Machine and Copier

The Brother IntelliFax 2820 is a smaller unit that you can use for both faxing and copying. It has 8MB of memory and can store up to five hundred pages. The feeder at the top can store twenty pages so you can copy a lot of documents without having to constantly feed them in. It also connects to USB cords so you can transform documents back and forth with ease.

6. Canon Laser imageCLASS MF4890dw

Canon Laser imageCLASS MF4890dw is a wireless copier that can print, scan, and fax. It has a quiet mode feature that can make it great for small offices that do not have lots of noise. You can secure your office network with this and use the screen on the front to copy anything you need with precision. Pages go through quickly so you won’t have to wait long for your documents to print ,scan, or copy.

7. Brother Printer MFC8950DW Wireless Monochrome Printer with Scanner, Copier and Fax

This copies and prints up to 42ppm and has a 5″ color touchscreen on the front. It’s also got a capacity of 550 sheets and can do everything from copy to fax. It works wirelessly so you can copy from far away and it works quickly. Another benefit is that it offers two-sided printing. It can also scan legal-size documents so pages won’t get cut off.]

8. Canon imageCLASS MF7460

Canon imageCLASS MF7460 is one of the best sellers when it comes to copiers. It is definitely not small, and is very much a tank. So if you are looking for a bigger copier that will work efficiently, this is it! The Canon imageCLASS MF7460 can copy, print, and send faxes. It has a 25 ppm output and can support papers of all sizes. It is rated Energy Star efficient and works well for both Windows and Mac.

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